With the ever-increasing amount of content that users are creating, sharing, and consuming across all types of devices, software programs to help you manage this information have never been more needed or popular.
Content management systems (CMS) were once only available as desktop applications, but now they’re mobile apps, web apps, and even browser extensions. They typically cost around $10 per month, which is not too expensive if you are willing to give them a try.
Many people use at least one CMS every day, so why not pick up some tips from those who are using it on a regular basis? In this article, we will be looking into whether or not you can find any tutorials or guides on how to easily install and configure a Microsoft Office 365 app called Content Editor.
What is Content Editor?
Content Editor is an online editing tool for both individuals and businesses to create, edit, and share documents, presentations, videos, and other media files. It was formerly known as PowerPoint Online and has recently rebranded as OneDrive Business.
It allows you to upload and access your files through their website, smartphone app, or Windows 10 computer application. You do not need to have OneDrive to use it, though! You can choose to either pay monthly subscriptions or purchase a yearly subscription depending on what your needs are.
While it is possible to use rich editing tools like content editors, not every feature is supported. You can’t upload files or link out to other sites with this tool.
You also can’t create lists within the site where the content editor web part will live. The best way to do that is by creating a new page, then adding your content editor web part onto that newly created page instead.
But what if you wanted to add another content editor web part or drag and drop some content into the first one? You can’t!
All of these limitations may seem minor at first, but they can be annoying as time goes on.
Even though they seem like your classic rich text editors, there are some key differences between using content editor webparts in Office 365 and how to use them in older versions of Microsoft SharePoint.
The first difference you will notice if you take a look at an instance of content editor web part in Office 365 is that it no longer has the option to insert Image or Document galleries.
This was once possible by going into the Settings section of the content editor web part and adding those features, but this has been removed now. You can still add other rich media such as videos and documents, just not image or document Galleries.
Another major downfall of using content editor web parts in Office 365 is the lack of formatting options. This includes changing font colors, styles, and even altering the layout of the article.
You lose all of these customization abilities when creating or editing articles via a content editor web part.
Whilst using content editors is still an option, it will not be easy to use.
It will be very hard to create and design pages with rich editing features. You can easily make changes such as changing the formatting or adding new elements, but beyond that things get tricky.
You cannot apply custom styles to other areas of the page like you could before - even if you were able to find a way to do this, all Office documents are now hosted online which removes the need for creating document-specific styles.
Making major changes requires reuploading the file which can cost you time and money depending on how much work has been done. If someone else has edited part of the document since then they would have to rebuild what was changed, so there’s no straightforward way to update something.
These issues don’t matter too much when you’re just starting out as a designer, but as your business grows these small problems start to add up. As well as costing you more money, it can also reduce team morale as people spend longer trying to achieve a simple change that has been made inaccessible.
Recent reports of people having issues using content editor web parts (CEWPs) to edit documents or pages is causing some concern within the community. This comes just weeks after Microsoft announced that CEWP editing was made possible in Office 365, so users do have access to it now!
If you look at the above picture, you can see that I replaced the Product Title with my own product title here. Now if you were logged into your Office account, you would be able to click this link and make the same changes!
This looks very promising for those who wanted more powerful collaboration tools. Unfortunately though, things seem to be going worse than hoped since many people are unable to use the feature properly.
There have been cases where someone would upload an image then try to edit the Alt tag but they would get an error saying that there’s no such field. Or maybe they tried to add their name but got an “you cannot include blank lines in this item” message.
For others, when they open the document, it says something like ‘The page you selected contains one or more fields that are hidden by design. You can only view these items, not modify them.’ And finally, some received an error stating that ‘the list does not exist or you do not have permission to access it.’
It seems like there are still some kinks to work out for this new functionality.
There is an additional cost for using content editor webparts in Office 365, whether you use them or not. This article will talk about why this is and what benefits you get by using at least one!
The costs of using content editors are twofold - there is an initial setup fee and then there is an ongoing license that applies even if you aren’t actively editing anything.
So how much does it cost? The fees depend on the number of people who will be editing the document as well as the level of access they have. For example, if someone with limited permissions needs to edit the document, the cost per user can add up quickly (especially if there are many users).
There is also an annual subscription which includes these extra costs, making the overall price more significant than just the monthly payment.
It is important to note that content editor web parts are not officially supported by Office, let alone SharePoint. There have been reports of them working for some users, but they will almost certainly break at any time.
Using this tool means that you must first create an account with Adobe before you can use certain features. This includes creating or changing pages, documents, images, videos, and more!
There are many reasons why using these tools is not ideal and has been discouraged by the company that owns it. They could potentially be removed at any time, breaking up your site and limiting access to resources.
Content editors also require software to be licensed, which may not be free depending on how much you use it. Some versions cost over $100 per user.
While using content editor webparts is not officially supported in Office 365, some people have been able to use them successfully. However, you will need to make sure that your site has enough bandwidth before adding too many of these widgets onto pages or blogs.
If you run into performance problems, it is better to go with another type of widget instead. For example, if you just want to add an article or list item, use the Add Article or Insert List Item button instead. These two buttons are much simpler than the content editor web part so they do not require as much resources for performance.
You can also try creating smaller chunks of content rather than inserting a very large piece of content at once.
It is important to remember that even after you deploy your web part, it does not automatically work for all users. You will have to make sure that each user has access to it before it can be used effectively!
This could be an issue if you want to prevent certain users from being able to edit or modify the content inside of the web part. For example, let’s say that your company uses Product Catalog as their main theme. In this case, every employee should be allowed to add products, but maybe only some employees are allowed to update the descriptions or pictures of these products.
If a user who is not permitted to change product information was to try to do so using the Content editor web part, then they would run into a problem. Because there is no way to restrict which fields within a list item an end-user can edit, this web part cannot be trusted when working with very specific lists.
It is also important to note that the Content Editor web part requires at least one viewer permission on the target list to function properly. This means that someone else needs to be granted this permission before the content editor will work for them.