How To Write A Simple Business Continuity Plan

Writing a business continuity plan (BCP) is not a quick process, but it can be quite fun! When things are running smoothly, you may find yourself with a lot of free time as your work gets delegated to other people.

When this happens, there’s no need to do anything except enjoy the downtime! But, when disaster does strike, this plan will help keep your company afloat while others recover or rebuild.

You don’t want to wait until then! Hire professional staff now to create this document for you. There are many ways to go about doing this that depend on what kind of business you have and what level of risk you face in operation.

We can all agree that having a back-up plan is good practice, though.

Include what to do when things go wrong

how to write a simple business continuity plan

The second part of this plan should include how you would react if something unexpected happens that affects your business. This could be due to natural disasters, such as an earthquake or hurricane, or man-made events, like a power outage caused by a storm damage or break down of equipment.

In either case, these types of disruptions can make it difficult for people to access important services and resources. They may also prevent you from being able to operate normal operations, which could have serious long term consequences for your business.

You will need to consider what actions you would take in order to survive any disruption, and what steps you would take to keep working while others are not. These steps can range from keeping copies of documents, to finding alternative sources of energy or ways to continue operating systems and software.

Consider the potential consequences

how to write a simple business continuity plan

Even if you’re not in the business of producing or distributing products, offering your services as an expert or consultant, or owning a small business, you still need to think about disaster prevention and recovery.

The things that bring praise to businesses include their careful preparation for bad times. These plans are important because they reduce risk and increase resilience.

Business continuity is also referred to as organizational emergency management (OEM) or enterprise continuity. It applies to all types of companies, even ones that don’t have much money to spend on marketing or product design.

It can be expensive to implement, but the benefits are worth it. Here are some reasons why you should consider developing a plan now.

It will help you stay productive while everyone else is distracted by crisis mode. This is especially valuable during non-disaster periods, such as when employees take time off due to vacation or personal issues.

You can also use this time to prepare for future disasters. By doing so before people return, you may prevent interruptions that could throw off production and cause more harm.

Some ways to do this are by gathering resources, updating software, and practicing routine tasks like taking inventory. All of these make sure your company stays functioning efficiently after a disruption.

I've got a free PDF download for you! What is it? A step-by-step guide to writing your own BCP.

Make it realistic

how to write a simple business continuity plan

There’s no need for too much detail in your business continuity plan, as long as you take care of two things: 1) make it realistic and 2) test it!

Too often, people get so focused on creating their perfect BCP that they forget about the second part. After all, you can’t implement your plan until after the disaster occurs!

What I mean by that is, you can’t really rely on yourself to be thinking about how to save your company if something unexpected happens unless you actually go through the motions of saving your company.

You have to create fake disasters to ensure that your plan works!

For example, let’s say your company has a major production season coming up and you’re the only person at the company who knows what everyone else is doing.

Suddenly, someone needs help with an assignment and there’s nobody around to give it to them. Or maybe a key piece of equipment breaks down and you don’t know anything about fixing it.

These are just examples, but you get my point. If you're not actively practicing making your organization run like a normal workplace during a crisis, then why should anyone else be?

Practicing makes sure everything is covered and that nothing important gets overlooked. - Dr.

Provide a plan to your team

how to write a simple business continuity plan

As mentioned before, creating a business continuity plan is not an easy task as it requires significant collaboration. You will need to make sure that everyone involved in your organization knows what their individual role is within the BCCP.
Making yourself available during non-work hours or even vacation days can help you ensure people have someone they know they can turn to when needed.

By having this understanding, employees will feel more comfortable coming to you with questions or needs while outside of work. This way, you’ll have less issues surrounding lack of communication.

Your job as leader is to create an environment where people feel safe to ask questions and be honest about how they are performing. By doing so, you’ve already done half of your job!

And don’t forget to promote teamwork! Having a strong working relationship with others can play a crucial part in ensuring success for your company in a crisis situation.

Take a look at the processes in your company

how to write a simple business continuity plan

One of the most important parts of any business is how you handle disruptions or changes. Disruptions can occur due to things such as natural disasters, physical fights between colleagues, or even closed down departments or areas.

Changes can be for internal reasons, like when someone else takes over a department that you manage or report to, or they resign so you have to find their replacement. Both types of disruption can cause an interruption in normal operations, which are crucial to the success of your business.

When these happen, it is important to have adequate preparation and procedures in place to continue operating normally. These could include giving up responsibility temporarily, finding replacements, and/or coming together to create a back-up plan.

A basic part of having this kind of preparedness is writing out what will happen if something happens to you. This is called a business continuity plan (BCP).

Think about how to improve your current plan

how to write a simple business continuity plan

Even though creating an excellent business continuity plan (BCP) is more of an up-hill battle than an easy downhill run, you can always keep trying to make it better.

There are many ways to do this. You can add new components to an old BCP, test your BCP by putting it into action or reworking parts of it, or even replacing it with something newer and improved.

Any one of these changes can be done at any time, not just during development stage of your company’s BCP.

This article will talk about some ways to improve your present BCP and what benefits you may get from doing so.

Create the plan based on your organization's resources

how to write a simple business continuity plan

Developing a business continuity plan is not easy, but it is doable if you use the right tools. You will need someone with expertise in this area to help you create yours.

You can ask colleagues or superiors for tips, or even hire an external consultant to aid you in creating your plan. Or you can take our advice and write up your own using what resources you have at your disposal.

There are several ways to approach writing your bcp. Here we will discuss one of the easiest and most effective. First, make sure that everything for your bcp has been considered. Then, organize all of your ideas into separate sections and edit them until they're perfect.

Test your plan

how to write a simple business continuity plan

Even though you may have already written your business continuity plan, it is important to test it out at least once. This will not only help make sure everything is clear, but also give you an idea of how well your company is prepped in case of disaster!

Testing your plan can be done by having someone else go through it and see if they understand what each part does. If possible, ask members of your team to do this as well as anyone who would potentially come into contact with your services or products.

By testing your plan, you will know whether people understood what things mean and whether there are any parts that seem confusing to them. Having external input helps ensure your plan makes sense to others and doesn’t contain anything wrong.

About The Author

Tiara Ogabang
Tiara Joan Ogabang is a talented content writer and marketing expert, currently working for the innovative company With a passion for writing and a keen eye for detail, Tiara has quickly become an integral part of the team, helping to drive engagement and build brand awareness through her creative and engaging content.
Juice Beta is ending July 1st! Subscribe before end of month to lock in Juice Plus for 50% off!
$49 $25
Sign up now
Juice Beta is ending soon! Subscribe now to lock in Juice Plus for $49 $25
Sign up now