With all of these features, one might be left to wonder where content editing is actually located. Most people refer to it as “annotations” or “commenting” but that term is rather misleading.
Content editing does not exist as an individual feature like other ones such as bold, italicize, or underline. It is more accurately described as creating new pages or documents within your document.
You can choose which page or document you want to include this extra material in, and yourself or someone else can add additional content or notes. These additions are easily editable later on so will always stay up-to-date!
There are several ways to do this outside of using the annotations tool. You can use the insert menu item, drag onto canvas, hit shift + command I, or create a bookmark. All of these perform the same function, just by how you access them. We will go over each one in detail here.
Another way to create a new document is to use one of the pre-defined templates that come with some versions of Adobe Acrobat. For example, if you have Photoshop or Publisher, you can choose File > New and then select Template – Document (or Image/Video etc.). You will then be able as before to add decorations, headers, and footers to your document!
This article really focused on where content editing hides in Acrobat Pro, but there are also limited ways to edit template files. If you need more control over how your documents look, try looking into those first!
Another way to edit documents is by editing an already-existing document. You can either upload it online or create a copy of it first before modifying it.
Most software these days have an option to save as another file, which you can then edit and remix to make your own version.
This is called “saving drafts” or “previewing” what you will re-edit later. Most office productivity suites offer this feature!
Content editors also often use versions or templates that they update with content and components from time to time.
By using one of these programs, you get to easily access and combine template files to make yours more refined than the original.
Sometimes, you will need to make an edit to a document but there is no way to save it as a newer version of the file. You can either manually create a new file with the same name and format, or you can use software to produce this new file for you.
There are several ways to do this within Adobe Acrobat Pro. The most common way is to go into Settings and then Export. Here, you can choose whether to export as another copy of the current file, as a template, or both.
You can also add extra bits to your exported file (like logos, etc) by going under Advanced > Manage Assets. These settings apply to all documents that have been selected before exporting.
Sometimes, you need to get rid of old documents or presentations that are no longer needed. Or maybe you just want to start fresh with all new files. When this happens, it is important to archive the previous document so that you do not lose them!
Most software companies have an archiving feature built into their program. This allows you to upload all of your older documents and spreadsheets as well as purge any other items such as pictures or videos.
This way you can easily re-download them if you ever need to refer back to them. Some even allow you to pick which format they export in, so you do not lose anything significant.
Sometimes, you will need to restore an earlier version of your document. This is very common when working with editing software like Acrobat that have recent updates that completely changed the way the program functions.
You may run into this situation if you accidentally delete all of the content from one section or chapter of your book, for example.
Fortunately, most good editing software allows you to easily re-download the previous copy of the file. All too often companies will include a “reset” option where you can start back at square one.
This article will go over some easy steps to do this in both Microsoft Word and Adobe Acrobat.
Word: How to Restore A Copy Of An Office Document
Acrobat: Ways To Reinstall Or Recover An Old Version Of Your PDF File
We will also look at how to quickly recover any lost or corrupted documents.
Another way to add content to your documents is using annotations or notes. You can use these additions to emphasize important points, include comments or descriptions of the document, and even create an interactive element by adding links.
You can access this feature by going to File > Add Annotation or Press Ctrl+D. Then, you will have to choose from several pre-made shapes such as Bookmark, Line, Circle, Square, and Text Box.
After that, you can type your annotation and give it a title. The font, color, and size can be customized as well.
The other major difference between most PDF documents and print books is fonts. While not every book has different styles of fonts, almost every business or individual will need to add some type of font to their collection at least once in their life.
Businesses use professional looking fonts for logos and advertisements, while individuals typically use simpler fonts for writing and personal items. Luckily, this article will go into detail about the various types of fonts, why they are used, and how to choose your favorite!
We’ll also talk about some of the most popular fonts and what qualities make them good choice fonts for editing and creating new files.
The second major weakness of Optical Character Recognition (OCR) software is called “OOB” or Out-of-Box performance. This means that most OCR softwares come with a built-in setting that determines how accurate it will be at recognizing text.
Mostly, this setting is set to its very strictest possible accuracy level which only recognizes basic textual content such as names, addresses, and small paragraphs.
If we read our own name just right, then OCR can usually recognize it!
However, if you try to read longer texts, or texts with more complex style or grammar, this recognition drops down even further.
This is an important limitation because many times, people use OCR to scan documents for legal purposes or business uses. For example, scanning a document and having OCR automatically correct the spelling of someone’s name or find their phone number would be extremely helpful.
Another common usage is having OCR determine if there are any signs of plagiarism within a paper or dissertation. More advanced settings require better quality images and text which may not be readily available when using default OCR levels.
There are some companies that have additional features that cost extra, but they are still relatively expensive.